Then, Outlook automatically repeats the actions whenever you select that Quick Step.
#OUTLOOK QUICK STEPS HOW TO#
You give your Quick Step an appropriate name to make available for repeated use: How to Set up a Quick StepĮxcept for the Reply & Delete Quick Step, each of these Quick Steps requires you to make some decisions but you only have to do this once. There are additional templates and you can categorize, flag, mark as read, set up a meeting with specific people or click Custom to create your own Quick Step with the Edit Quick Step dialog box. *If you are on Exchange Server, these will be automatically set up for you. The original remains in your Inbox.ĭone: This marks the selected message with the Mark Complete flag, marks the message as read, and moves the message to a designated folder.Ĭreate New: This opens the Edit Quick Step Wizard, which allows you to create your own custom Quick Steps. To Manager:* Forward a message automatically to person(s) you have set up.
Reply & Delete: The name pretty much says it all: When you select this Quick Step, Outlook automatically opens a Message form for replying to the sender of the selected message and moves the selected message to the Deleted Items folder. Team Email:* Sends a message to everyone in a group or project that is pre-populated.
Outlook will move messages to the last folder you moved a message to (replaces the ? with the name of that folder). Move To ?: If you have created a folder such as Save or Later, or frequently move emails to a specific folder, use this command. There are six default actions already built into Outlook 2010 and above:
In your Inbox, access the Quick Steps group from the Home tab on the Ribbon. Are you frustrated with performing the same actions over and over again in your Inbox? There’s an app for that, so to speak! Speed up organization and save time with Outlook’s amazing Quick Steps feature.
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